Matchmaking events - How do they work?
A matchmaking event is a quick and easy way to meet potential cooperation partners. 20 minutes run fast, but they are enough to build first connections before the meeting ends and the next talk starts.
Genoa B2B Ocean Race is available in both formats: online (session available from May 1st to June 23rd) and onsite (session available on June 30rd, in Genoa).
For both formats, please refer to the following guidelines
1) Registration
Register via the Register button.
2) Publish a business profile to showcase your needs
Create a clear and concise business profile to raise your visibility on the b2match platform.
Your profile should describe who you are, what you can offer to potential partners, and who you want to meet. A good profile will generate significantly more meeting requests.
3) Browse profiles of attendees
Go to the participants list to find out who is offering interesting and promising business opportunities.
4) Send & receive meeting requests
Browse published participants profiles and send meeting requests to those you want to meet during the event.
BOOKING MEETINGS
- Use the filters on the left to easily find participants aligned with your goals
- Send meeting requests to the participants you want to meet entering the section "Meeting"
- Adding a short message about why you are interested in a meeting will increase the chance of them accepting your request
- Meeting requests have to be confirmed by the recipients to be scheduled (they can also be rejected)
- The date and time of a meeting is scheduled by the person sending the meeting request, considering the mutual availability
- Check every incoming meeting request and accept or decline it
5) Matchmaking Event
For the online session, access your meetings in My Agenda or Meetings, where you have your complete schedule for the event and the list of your meetings. Check your camera and microphone and don't be late!
How to initiate a Virtual Meeting?
- Identify promising participants on the Participants list or the Marketplace page on the event's website. Once you found a suitable meeting partner, click "Request meeting" to send them a meeting request.
- Use the Messages functionality to chat about common interests and availability.
- Click "View Profile →" to find out more about the participant
- If you would like to have a meeting with them, you can also request a meeting here.
- Check My agenda and Meetings for your schedule and your list of confirmed meetings.
- At the time of the meeting, go to the Meetings page and click on Start Meeting
- You can invite guests through the Invite guests button, or share your screen through the screen sharing button
- A virtual meeting can be started at any given time before its ending time and it won't stop automatically, one of the participants has to end it
- The remaining time will be displayed on the top left corner
- The next meeting card will be displayed with one minute before the next meeting
- Clicking on Start Next Meeting will end the current meeting and will start the next one
Technical requirements for Virtual meetings
The virtual meetings take place through the b2match video tool, which is integrated in the b2match platform and it doesn’t need to/it can't be downloaded.
- install the latest version of your browser
Use a device with an incorporated webcam or a webcam. Without the camera, the meeting can still take place in the audio mode.
Microphone and camera
You can test your microphone and camera in your Meetings list, once you are logged in to your b2match profile. In order to do this, you need to click the blue Camera and microphone test and follow the instructions.
If there are issues, the system will indicate the browser's documentation's regarding the microphone and camera usage
- browser's permissions to use the microphone and camera
- system's permissions for the microphone and camera
Additionally, you can do the following checks:
- test your microphone with other apps, such as Google Meet, Skype, Zoom, etc.
- run Twilio's network test, which will start an automatic diagnosis to check if Twilio has permission to use your microphone and camera
- Twilio is the name of the software we use for online meetings
For the onsite session:
- check your meetings list in My Agenda or Meetings
- be at the venue 15 min. ahead your scheduled meeting time
- RESPECT the other participants' schedules and show up to all your meetings
- If an unforeseen circumstance arises and you cannot attend a meeting, please cancel your meetings through the platform. This way, the other participant will be notified. Alternatevely, please inform the organisers.
Happy matchmaking!
